Communication is an essential part of business. Without proper communication, it gets difficult to find success in any area of your business, whether it’s convincing your prospect or striking a new partnership. The better you communicate, the easier it will be for you to put out your ideas and create strong conversations.
The following article talks about nine solid communication tips that will help you become better at conveying your thoughts and ideas in words…
1) The first rule of effective communication is to think before you speak. It’s easy to say what’s on your mind without really thinking much about it. However, things don’t always go the way you think they would go. You might make a point that is negative or irrelevant. A sensible conversation always involves thinking and speaking, not the other way round.
2) Learn the art of listening. If you want to be a good speaker, then you need to be a good listener first. There are many people who lack in their communication skills only because they keep talking without lending an ear to others. With effective listening you not only get to know what the others’ point of view is, but also get the time to think as to what you should speak. There are many, many advantages of being a listener, so don’t ignore it.
3) If you want to get the most out of an interaction, you have to understand what the others want. You have to get clear about their point of view and be sure of their level of knowledge. This is an integral step towards building your own communication skills, something that is usually ignored. And how do you go about do that? Simple – by asking questions. The right questions can lead you to the right answers, which can invariably help you communicate better.
4) Look out for distractions because the last thing you want is your communication getting interrupted due to to what’s going on in the background. When you’re communicating with someone you have to give them your full attention. Which is why you should try to choose a location where it’s peaceful and there are minimum distractions. In case you feel that this would be hard to avoid, then it’s better that you reschedule your conversation for a later time.
5) The volume and tone of your voice plays a big role when you’re communication. It’s always good to speak in a soft tone, where you keep your voice calm. This allows your listener to get comfortable with you. It also creates a more practical environment where the conversation is not only meaningful but also goes on for a longer period. Don’t let your negative emotions such as anger show in your voice or else it will simply disturb your communication pattern.
6) You have to be good at handling any disagreements that come your way. It’s not at all possible that everybody agrees with your point. There are bound to be times when you will face random disagreements. What do you do when such a situation arises? Do you go ahead and hold an argument? No, of course not. You act in a mature way and see to it that you accept the other’s’ point of view and respect it.
7) Don’t make the mistake of closing off your mind thinking you know everything. Being naive will only stop you from gaining more knowledge. Instead, be open to new ideas and thoughts. Listen to the other person and see if their ideas apply to you in any way. It’s possible that someone else might know more about a topic and hence pass on some invaluable knowledge. Use this new information to add more value to the conversation and give your own input on it. That’s how you communicate and take conversations to the next level.
8) Most of your communication is nonverbal, which clearly means that you need to focus on improving your body language if you truly want to see progress in your communication. So it’s important that you appear more confident to the other person with your body language. See to it that you make good eye contact and avoid having a bad posture. Try to match the body positioning of the other person to show that you silently agree with them.
9) Get rid of any audible pauses during your conversation. Why? Because your communication looks more complete when you stop trying to fill each and every second of the conversation with some sound. These pauses are nothing but “verbal fluff” which make you look less confident and affect your credibility. If at any moment you feel that you need the time to think, then pause without making any sound. Breathe in, stay calm and proceed when you’re ready. You don’t have to rush in.