Sample Employee Letters to Employers and Managers

1. To a Manager asking for Increase in Salary

S. H. Rowens, Esq.                                                Nov. 28th.


I have now been in the employ of Messrs. — & Co.for five years, and my salary has not been increased for over two years. During that time a good deal of additional work has fallen upon me, and I have always done my best to deal with it, and to give satisfaction in every way. My salary is now £… a year, only £… a year more than when I started five years ago, and I am writing to ask if you can now see your way to giving me a substantial increase.

I can assure you that such recognition would be very deeply appreciated, and no efforts should be spared on my part to justify the firm’s confidence in me.

Yours obediently,
M. B. Barnes.

2. From a Clerk, asking to be given an Opportunity of Travelling

Messrs. Deacon & White.                                                                             April 14


I am writing to ask if you will consider my claims when you are next appointing a traveller. I have been with you now eleven years, and have an intimate knowledge of the business and your customers. You know I am a hard worker and trustworthy, and I feel sure, if you would give me an opportunity, I could do very well indeed for you on the road. I should much prefer travelling to my present work, and, as I am very eager to improve my position, you could be sure of my doing my best.

I suggest that the firm does not cover very well at present the West of England, especially the North-West. I think there is a splendid opening for pushing your goods in Cheshire, Shropshire, Hereford, and the Welsh counties, and, if you would give me the chance, I believe I could open a large number of new accounts for you there.

Yours obediently,


3. From an Employee, asking for Promotion

Messrs. Dick & Co., Ltd.                                                                         Oct. 14th.


As I hear that Mr. Rayner is leaving at the end of the year, I venture to apply for the post of Depart mental Manager. I have been in your employ for fifteen years and six of those were spent in the — Department, where I worked chiefly under Mr. Rayner, and took his place when he was away.

I know the work of the department intimately, and feel assured that I could run it efficiently and cheaply, and in a way that would give you every satisfaction.

Yours obediently,

4. From an Employee, excusing Absence due to Sickness

Mr. W. F. Smith,                                                                                     May 4th.
Messrs. Derham & Son.


I am sorry I shall not be able to come to the office for a few days. I wired you yesterday, and to-day the doctor says I have a sharp attack of bronchitis. I enclose certificate.

Yours faithfully,

5. From an Employee, asking for Leave of Absence

DEAR SIR,                                                                                                 Sept. 8th.

Can you give me leave of absence from the office for a week? My brother has died suddenly in Manchester, and, as I am sole executor under his will, it would be a very great convenience if I could go up and settle his affairs. There is a great deal to see to which can only be done on the spot.

I am sorry to have to ask, and if you cannot spare me just now I must appoint some one to act in my place, but there are several reasons why I very much want to go personally.

Yours faithfully;

6. From an Employee, asking for Extension of Holiday

84 MARTEN SQUARE,HASTINGS.                                                   August 19th.


Is it possible for you to extend my holiday so that I return to the office on Tuesday instead of Monday? My excursion ticket is available for return on either Friday or Monday. If I may return on the Monday, it means that I get three more full days here, and as the change is doing myself and my family so much good I am venturing to ask for this extension. I shall be very grateful if you can grant it.

Yours obediently,

7. From an Employee, asking for financial Assistance

92 Host Avenue, MANCEESTER.                                                     March 29th.


My wife has to undergo a very serious operation which will cost me £… and must be done at once. I have had very heavy doctors’ bills for the past year and am afraid they will continue through next year, and there will probably be also the expense of sending my wife to a Convalescent Home after the operation.

These expenses are a very great drain upon my resources, and as a result I have not the money to pay for the operation. Is it possible for the firm to help me? You know I would not ask if I could help it, and I shall be deeply grateful for any assistance they can give me.

If they would lend me £… I would pay it back by a deduction of £… a week from my salary.

You have always been so kind to me that I know you will forgive my asking, and will help me if you can.

Yours obediently,

8. From an Employee thanking Employers for Benefit

Messrs. White & Sons.                                                                          Oct. 18th.


I thank you very much for increasing my salary by £… a year. I appreciate this mark of your approval very highly, and will make every effort to show myself worthy of it.

Yours obediently,

9. From an Employee, apologising to Employers for Misconduct

DEAR SIRS,                                                                                            Nov. 5th.

I regret very deeply that you should have cause to complain of unpunctuality and lack of attention on my part. I beg you to believe I had not realised I had been so slack and that no effort shall be wanting on my part to see that you have no ground of complaint in the future.

Yours obediently,

10. From an Employee, giving formal Notice

DEAR SIRS,                                                                                          Feb. 1st.

I have been offered a very good post by a Manchester firm as London representative, and I beg therefore to give you formal notice that I wish to terminate my 4 with you one month from to-day’s date.

Yours faithfully,

11. From an Employee, asking for Reference

DEAR SIR,                                                                                        Sept. 29th.

I want to apply’for a post on the Indian State Railways, which has been advertised, and, as I have to send three testimonials with my application, I should be very much obliged if you would give me a  letter of recommendation.

I think you have always been satisfied with my work, and I hope you will say all you can in my favour. The post is a very good one and offers exceptional advantages for advancement.

If my application is not successful  I trust you will not think I am dissatisfied with my position here or wish to leave your employ. I am only applying for this post because it would give me a very much better position and salary.

Yours faithfully,

12. From an Employer, engaging a Clerk

Mr. T. V. Bell.                                                                                  March 30th.


I have now taken up your references, and, as they are quite satisfactory, I shall be glad if you will start work here on Monday next at 9.30. Please ask for Mr. Mortimer, who will be expecting you.

As arranged with you at our interview, your salary will be zoo a year, and the hours of work from 9.30 to 5.30 and to on Saturdays, with a fortnight’s holiday each year. The engagement may be terminated by a month’s notice on either side.

Yours faithfully,
pp. I MORGAN & Co., Ln,
S. S. Jowns (Manager).

13. From an Employer, dismissing an Employee

DEAR MR. PEARCE,                                                                        May 1st.

I am sorry to have to inform you that your services will not be required by this Company after the end of this month, as the reorganization of the business necessitates a reduction of the staff.

We have no cause of complaint against you and shall be pleased to give you an excellent testimonial or to answer any inquiries.

Yours faithfully,
pp. H. T. BALL & SONS,
P. WHITE (Manager).

14. From an Employer, asking a Manager to resign

DEAR Mn. DAY,                                                                             Oct. 20th.

I have been giving very careful consideration to your department later and I have come to the conclusion that some radical change is necessary. The turnover is steadily decreasing, the work done is unsatisfactory, and the staff seem very slack and discontented. I seems to me that you do not take sufficient interest in your work and are not able to get the best out of your staff, and, that being so, I think it is in the best interests of yourself as well as the firm that I should give you an opportunity of making a change.

The firm are prepared to treat you generously after your long service with them, and give you this opportunity of resigning your appointment before they take any further steps. On your leaving their employment, they would be willing to give you a bonus of £… for every year of service with them.

Yours faithfully,
14. T. LISLE
(Managing Director).

15. From an Employer, reproving an Employee

DEAR MR. BROWN,                                                                         June 1st.

I see by the Time Book that you have been late no fewer than nine times during the last month. This shows a lack of interest in your work which has made me very doubtful about retaining you in my employ, but the head of your department speaks well of you, and therefore this time I merely give you warning that I cannot allow such conduct to go on. Your hours must be punctually observed. If I have any further cause of complaint in this respect, you will know what to expect.

Yours faithfully,
B. B. Moss.

16. From an Employer, refusing a Request from an Employee

DEAR MR. JONES,                                                                           Feb. 27th.

I am sorry I am not able to increase your salary at present. I think you are adequately paid for the work you do. I will however bear your application in mind, and, if you are able to convince me you are worth more, I will see what I can do for you at the end of the year.

Yours faithfully,

17. Taking up a Reference

DEAR SIRS,                                                                                      Sept. 4th.

Mr. J. L. Cotterell, of , tells me he was employed by you for four years as a ledger clerk. He has applied to me for similar employment, and I should be very much obliged if you would let me know if you found him competent and trustworthy, and also the reason for his leaving your employ. Needless to say, your letter will be treated as strictly confidential, and I hope you will write me frankly.

Yours faithfully,

18. Giving favourable Reference

DEAR SIR,                                                                                     Sept 6th.

In reply to your letter of the 4th inst., making inquiries about Mr. J. L. Cotterell, I may say that I am sure you will find him satisfactory as a ledger clerk in every way. He was a careful and conscientious worker, and I have nothing against his character. The reason he left our employ was that our ledgers are now kept at our head office in Manchester, and Mr. Cotterell did not wish to leave London.

Yours faithfully,

19. Giving qualified Reference

DEAR SIR,                                                                                  Sept. 5th.

In reply to your letter of the 4th inst., making inquiries about Mr. J. L. Cotterell, I may say that I always found him a competent ledger clerk. He thoroughly understands his work and is quick and accurate. The reason I dismissed him is because he has lately given way to intemperance. However, losing this post has been a severe lesson to him, and I think, if you are able to keep a firm hand over him, you might not be troubled with this failing. Otherwise he is of excellent character.

Yours faithfully,

20. Refusing Reference

DEAR SIR,                                                                                 Sept. 5th.

In reply to your letter of the 4th inst., making inquiries about Mr. J. L. Cotterell, I am sorry I am not able to recommend him, and I told Mr. Cotterell so when he left us. In the circumstances I prefer to say nothing more,

Yours faithfully,

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